The Original Shareware 1.1

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COIN MANAGER ver. 1.5 A COIN INVENTORY MANAGEMENT SYSTEM AUTHOR Michael Stewart 12 Stanwix St. Albany N.Y. 12209 (C) Copyright 1989 ALL RIGHTS RESERVED TABLE OF CONTENTS 1. INTRODUCTION: page Development Information........................1 Registration...................................1 Warranty.......................................1 Distribution...................................1 System Requirements............................1 2. FILES AND PROGRAMS SUPPLIED: page Executable Programs............................3 Program Data Files.............................3 Help Data Files................................3 3. INITIAL SETUP PROCEDURES: page Installation...................................4 Directories....................................4 4. USING THE COIN MANAGER: page Getting Started................................5 Field Descriptions.............................9 Special Features..............................12 Back-up and Recovery..........................13 Function Keys Reference.......................14 Closing Notes.................................15 Ordering Questionaire.........................16 1. INTRODUCTION: page 1 Development Information Coin Manager is a fully functional system that will manage your coin collection. The FLEXIBILITY that has been included will even allow the inclusion of foreign coins or paper notes, if needed. I have tried to make this system as "EASY" as possible to use and maintain. You have the COMPLETE Ver 1.5 system, NOT a "DEMO" version that withholds functionality until you register! There are no annoying delays to deal with, no threats, just a good collection management system! Coin Manager is a "SHAREWARE" product, and as such, I would hope that if you find it useful, you will register as a user. After you have used Coin Manager, I am sure that you will agree that the contribution of $20.00 is a small price for such a system. You may register by send- ing $20.00 to: Michael Stewart 12 Stanwix St. Albany N.Y. 12209 SEE PAGE 16 REGISTRATION As a registered user, you will receive the most current version of COIN MANAGER and PHONE support between the hours of 6:00 - 10:00 PM.EST Phone calls are at the expense of the user, no collect calls will be accepted, sorry. I can also be reached through the InfoTech BBS just leave a message. As a registered user you can will have full access to InfoTech BBS along with FREE upgrades. InfoTech 518-432-5745 24hrs. 8-N-1 300 - 9600. I welcome suggestions and comments that will improve Coin Manager and if any suggestions are incorporated into Coin Manager that user will receive the Upgrade free of charge. Thanking you in advance...... WARRANTY Coin Manager is distributed "AS IS" and without warranties as to performance or merchantability. No express or implied warranties are given whatsoever because of the diversity of conditions and hardware under which these programs may be used. No warranty of fitness for a particular purpose is offered. Any liability will be limited to the replacement of diskette(s), that have been provided by me, that are proven defective. DISTRIBUTION You are free to copy and distribute Coin Manager as long as it is done with ALL files intact, as they exist in this system. You may NOT SELL this software! None of the programs and/or files in this system "Coin Manager" may be included or incorporated into any other software for sale without the the express permission of the author. Shareware distributors may charge their customary diskette copy as long as it does NOT exceed $5.00 per diskette. page 2 SYSTEM REQUIREMENTS Coin Manager 1.0 can be run on MS-DOS IBM compatible computers. It is written in "C", compiled using Turbo-C. Coin Manager, due to its functionality, such as on-line help and cross-reference pick lists, should be installed on a HARD DRIVE. It was developed on a 286 machine using DOS ver 3.3 .It supports both color and mono adjusting for either on startup. If you have a machine that it does NOT run on, please let me know so I can make the necessary changes. It also has a number of user defined reports that can be printed, displayed on screen or put to a disk file. 2. FILES AND PROGRAMS NEEDED: page 3 This system is contained in 4 archived files. The executable code, the indexed help and cross-reference files. The list is shown below: EXECUTABLE PROGRAMS 1) CM.BAT - The batch file to start files and programs. 2) CCMAIN.EXE - The main menu program. 3) INQMENU.EXE - The inquiry sub-menu program. 4) QUIKINQ.EXE - The quick inquiry program. 5) CMINQ.EXE - The detailed inquiry program. 6) CMMAINT.EXE - The maintenance program. 7) TYPES.EXE - The type maintenance program. 8) GRADES.EXE - The grade maintenance program. 9) CMREPORT.EXE - The print program. 10) COINGRAD.EXE - The grade pick-list program. 11) COINTYPE.EXE - The type pick-list program. 12) BTRIEVE.EXE - The file management program. 13) CMBACK.EXE - The file backup program. 14) CMRECVR.EXE - The file recovery program. PROGRAM DATA FILES 1) COININV.DAT - The main inventory data file. 2) TYPES.DAT - The types cross-reference data. 3) GRADES.DAT - The grades cross-reference data. ** 4) COININV.DAT - The main inventory back-up data file. ** 5) TYPES.DAT - The types cross-reference back-up data file. ** 6) GRADES.DAT - The grades cross-reference back-up data file. ** NOTE: These files will be created when you run the CMBACK.EXE program. HELP DATA FILES 1) progname.NDX - The help file index file. 2) progname.HLP - The help data file. NOTE: There are help files for all screens and entry items in the system. All use the program name as its name. 3. INITIAL SETUP PROCEDURES: page 4 INSTALLATION Once you have downloaded the Coin Manager archived files, you must un-archive them using PKUNZIP. This program can be downloaded from EXEC PC BBS, it is contained in PKZ090.EXE, an excellent utility written by PKWARE. After running pkz090 you will find the pkunzip file needed to un-arc the coin manager and start you on your way. When you un-arc the files, you will see all the programs and files expanded. At this point you should check these against the list on page 3 to insure that all are present. The VERY NEXT STEP should be to BACK-UP the .ZIP files on whatever media you use for backing-up, floppies, tape, etc. This will ensure you have a complete back-up of the original system, in case!!!! SPECIAL NOTE FOR FLOPPY USERS All the programs for the Coin Manager are stand-alone executable programs. You do not have to use all the programs included if you do not want to. A possible solution for people having only floppy drives would be to load the ccmaint and cminq.exe programs along with the .dat data files and execute the programs individually by entering the program name. Of course you would be losing some of the functionality but still have a useful system. DIRECTORIES I have left the choice of directory names and structures entirly up to you. The easiest way to get started is to create a directory named CM, copy all files into it, then its ready to go. I am assuming that if you have the knowledge to download these files, you can decide what you want to do with them in terms of directories, sub-directories and path commands. If my assumption is incorrect, please pardon me and consult a DOS manual for the following commands: CHDIR - CHANGE DIRECTORY MKDIR - MAKE DIRECTORY COPY - COPY FILES PATH - PATH STATEMENT BATCH FILES - AUTOEXEC.BAT USE 4. USING THE COIN MANAGER: page 5 GETTING STARTED You can start the Coin Manager simply by entering CM at the DOS prompt. This batch file will start the Btrieve File Manager and execute the first screen which you see below. * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Menu Program Name - ccmain * * * * Help File Name - ccmain * * * * * ******************************************************************************** * * * ************** OPTIONS *************** * * ************************************************ * * ** Inquiry Maintenance Reports Exit ** * * ************************************************ * * * For HELP on all screens Press F1 * * * ****************************************** * * * * ******************************** * * ** * * * ** ***** THE COIN MANAGER ***** * * * ** A COIN COLLECTION MANAGEMENT * * * ** ********** SYSTEM ********** * * * ** * * * ********************************* * * ******************************** * * * * ************************************ * * *(C) Copyright 1989 Michael Stewart* * * * All Rights Reserved * * * ************************************ * ******************************************************************************** OPTIONS: All options are selectable via the arrow keys or by using the first letter of the option. NOTE: PRESSING F1 WILL GIVE YOU A BRIEF DESCRIPTION OF EACH OF THESE PROGRAMS. USING THE COIN MANAGER: page 6 INQUIRY: Moving the arrow keys until the option Inquiry is highlighted or pressing "I" on the keyboard will display a SUB-MENU which offers you the following: "QUICK REFERENCE" This will show you a list of coins on the database, the fields shown are inventory number, year/mint mark, type. You can scroll by using the up/down arrow keys. When you find the coin you are want, you can use the inventory number to bring it up on the detailed screen. "DETAILED INQUIRY" This screen is almost identical to the maintenance screen, with the exception of cost and profit fields. I did this so that if you are showing a particular coin to a prosective buyer, they would not be able see this information. Entering nothing in inventory field and pressing enter will show you all the coins on the database in order. MAINTENANCE: Once again, selecting the Maintenance option will also display a SUB-MENU which offers three choices: "COIN INVENTORY MAINTENANCE" This is where you build your data files of coins. It is described on page 8. "GRADE MAINTENANCE" Where you can modify the list of grades that I have included. "TYPE MAINTENANCE" Where you can modify the list of coin types I have included with COIN MANAGER. These options are described in the SPECIAL FEATURES SECTION on page 12. REPORTS: The REPORTS selection will show you a screen that allows you select various options for your reports: "PRINT THE REPORT" Where you decide whether you want the report to go to the screen, the printer or a disk file. "CHECK THE ALIGNMENT" This will show you the width of the rep- ort and ask if you want to run a test. "SELECT ALTERNATE KEY" Here is where you have the control of the way the report is sorted and displayed. Your choices are: Inventory Number Year/Mint Mark Type Grade Status These fields are described in the FIELD DESCRIPTIONS that are on page 9. USING THE COIN MANAGER: page 7 "RANGE SELECTION" Here is where you can specify a range that you want to use for the report. An example would be selecting STATUS and entering the value "W" in both the TO and FROM fields, this would produce a report of ONLY coins that are on your "W"ant list. If you were to enter "S", ONLY coins that you "S"old would show. Using RETAIL, you could pick a dollar amount such as FROM 100.00 TO 150.00, and ONLY coins filling that retail price range would be selected. Your choices are: Status Retail These fields are described in the FIELD DESCRIPTIONS that are on page 9. "EXIT" Will return you to the MAIN MENU. USING THE COIN MANAGER: page 8 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Screen Program Name - cmmaint * * * * Help File Name - coinscrn * * * * Creation Date - 12/Feb/89 * * * * Type of Program - Add - Change - Delete * * * * Record Name - coininv * * * * Program Chains To - ccmain * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **************************** MAINTENANCE SCREEN ***************************** * Inventory #: ZZZZZ9 Acquired Date: XXXXXX * * * * *TYPE STATISTICS******************************************************** * * * Year-MM:XXXXXXXXXX Type: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX * * * * Mintage: Z,ZZZ,ZZZ,ZZZ Variety: XXXXXXXXXXXXXXXXXXXX * * * ************************************************************************ * * *GRADING DATA***************************************************** * * * Grade: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Graded By: XXXXXX * * * * Serial #: XXXXXXXXXX Status: X Status Date: XXXXXX * * * ****************************************************************** * * *FINANCIAL**************** * * * Retail: $ZZ,ZZ9.99 * * * * Cost: $ZZ,ZZ9.99 * * * * Profit: -$Z,ZZ9.99 * * * *Profit%: -ZZ9.99 * * * ************************** * * *COMMENTS***************************************************** * * *XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX* * * *XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX* * * ************************************************************** * ************************ HIT F1 FOR HELP AT ANY TIME ************************ OPTIONS: All options are selectable via the arrow keys or by using the first letter of the option. NOTE: PRESSING F1 WITH THE CURSOR AT ANY OF THE FIELDS WILL GIVE YOU A BRIEF DESCRIPTION OF THAT FIELD. NOTE: THIS IS THE SAME SCREEN AS THE DETAILED INQUIRY, EXCEPT FOR THE COST AND PROFIT FIELDS. USING THE COIN MANAGER: page 9 FIELD DESCRIPTIONS: Inventory #: A sequential number assigned by the system. Acquired Date: The date that you acquired the coin. Pressing ENTER with no entry will default to the current date. entry format is MM/DD/YY. Year-MM: The year of issue and mint mark in the format 1964P meaning 1964 Philadelphia. Type: The type of coin ie. Nickel - Jefferson. SPECIAL NOTE: THIS IS A PICK LIST FIELD! In order to ensure consistancy pressing PF4 when the cursor is at this field will give you a PICK LIST to choose from. You are asked whether you want an exact match or a partial. The partial is the most flexible of both. Enter the first letter of the type you are looking for ie. "n" or "N" for "Nickels", "q" or "Q" for "Quarters" etc. The program will make your entry an uppercase letter on all fields you enter throughout the system. You can scroll by using the up/ down arrows. When you locate a type thats appropriate by high- lighting it, pressing ENTER to move your choice to the TYPE field on the screen. NOTE: SEE SPECIAL FEATURES SECTION Mintage: How many coins were minted in that year, this is available in most of the coin publications that are sold. Variety: Occasionally, when coins are minted, there are variations within a given year. An example of this would be changes in design that take place the middle of a year, such as the 1883 nickels. The first one did not have the word "CENTS" on it. This led some enterprising people to gold- plate them and pass them off as $5.00 gold coins. As this came to light, the word "CENTS" was added to the coin, hence a variation. The type would be indicated by "NICKEL - LIBERTY" Variety NO CENTS. USING THE COIN MANAGER: page 10 Grade: The grade of the coin. SPECIAL NOTE: THIS IS A PICK LIST FIELD! In order to ensure consistancy pressing PF4 when the cursor is at this field will give you a PICK LIST to choose from. You are asked whether you want an exact match or a partial. The partial is the most flexible of both. Enter the first letter of the grade you are looking for ie. "g" or "G" for "Good", "u" or "U" for "Uncirculated" etc. The program will make your entry an uppercase letter on all fields you enter throughout the system. You can scroll by using the up/ down arrows. When you locate a grade thats appropriate by high- lighting it, pressing ENTER to move your choice to the GRADE field on the screen. NOTE: SEE SPECIAL FEATURES SECTION Graded By: Indicates who or what source was used to grade the coin. There are professional grading services that will grade coins for a fee. If ENTER is pressed with no entry "SELF" will appear in the field. Serial #: If a professional grading service was used this field is where you can indicate the number that they assign the certificate. Optionally, if you wanted to store PAPER money in the system the serial number could go here. Status: This field can be used to tailor your reports because it is one of the range fields on the report menu. I use the following: "I" to indicate "IN STOCK" this is the default entry if none is made. "W" to indicate a "WANTED" coin it might be a little more work to enter this data, but having a want list when you go to a show or auction is worth it. "S" to indicate a "SOLD" coin. This is handy to track sales. "T" to indicate a "TRADED" coin. This is handy to track trades. "R" to indicate a "REPLACED" coin. This is handy to track upgrades. Status Date: The date that one of the above actions took place. Defaults to the current date if none is entered. USING THE COIN MANAGER: page 11 Retail: The retail price the coin would bring if sold. This figure is given in most publications as the ABP Average Buying Price. Feel free to use whatever price you feel is appropriate. Cost: What the coin cost you. Profit: A calculated field, subtracting the cost from the retail. Profit%: The calculated profit percentage. Comments: An area to enter any comments or notes. SPECIAL FEATURES: page 12 SPECIAL FEATURES: 1) PICK LISTS: Pick Lists can be changed to anything you like by using the type or grade maintenance choices that appear on the maintenance sub-menu. WARNING: IF YOU USE THE TYPE AND/OR GRADE LIST THAT I HAVE INCLUDED, THEN CHANGE THE LISTS, YOU CAN AND WILL PROBABLY DISTORT THE SORTING OF THE DATA. MY ADVISE IS TO ENTER A DUMMY COIN INTO THE SYSTEM AND TAKE A LOOK AT THE PICK LISTS, IF THEY SUIT YOU FINE, IF NOT, MAKE YOUR OWN UP AND ENTER THEM USING THE MAINTENANCE SCREENS. 2) ADD THIS RECORD: You will see this prompt as you finish entering the data on the COIN INVENTORY MAINTENANCE SCREEN. This gives you the chance to review your entries for errors and by saying "N" to the prompt you can TAB back through the fields to the errors and make the changes. 3) ADD ANOTHER....: You will see this prompt after you answer the "ADD THIS RECORD" prompt. It was added to allow you to enter multiple coins using the same data previously entered. When you say "Y" to this all the fields will clear and you will be at the INVENTORY # field. You will have to increment the field yourself. If the last Inventory # was 24, you would add either 25 of any other higher number that has not been assigned by the system. After, you simply press ENTER to restore the previous value to that field. 3) HELP F2 OPTIONS: As you display a help screen from any field on the system, you will notice that the status line at the bottom lists F2 OPTIONS. When you press F2, a menu will appear. The options you are given are: RESIZE WINDOW MOVE WINDOW EDIT TEXT CHANGE THE SETUP SAVE THE SETUP * Resize window allows you to expand the top, bottom and sides of the window. * Move window lets you move the window around on the screen. * Edit Text if you select this option, you must have an ascii editor within your path that COIN MANAGER can find. If you do you can change the help screen any way you want. * Change the setup will allow you to change the box type, color and tab spacing. * Save the setup will allow you to save any of the changes you have made. BACK-UP AND RECOVERY page 13 BACK-UP: 1) CMBACK: This is the back-up program, it must be in the same directory as the .DAT files. It will prompt you through the procedure and as a precaution will not back-up files that are older than the files that are on you back-up disk. It is advisable to use it after every ADD session. To run the back-up just enter CMBACK. RECOVERY: 1) CMRECVR: This is the recovery program, like the back-up it also must reside in the files directory. Again, it will prompt you through the recovery procedure. To restore a file that has been lost or corrupted, run CMRECVR it will ask what drive you are using for the restore and take it from there. FUNCTION KEY DESCRIPTIONS: page 14 F1: Help Key, this is available on any screen in any field. F2: Help Options, allows editing of the help screens. Note: SEE SPECIAL FEATURES FOR MORE INFORMATION. F4: Invokes the Pick List feature, available on the Type and Grade fields of the Maintenance screen. Note: SEE SPECIAL FEATURES FOR MORE INFORMATION. ESC: Exits the particular screen you are on, or aborts the action you are performing, such as adding, changing etc. PAGE/UP: Scrolling through Pick Lists and the Help Screens. PAGE/DN: The opposite of PAGE/UP. CLOSING NOTES: page 15 Thank you for using COIN MANAGER! Please be sure to Register and drop me a line about what you think about the programs, good or bad. I will be improving and adding features if the interest is there. I look forward to hearing from you. ORDERING/QUESTIONAIRE: page 16 1) Please indicate what size diskette you would like sent to you: 5 1/4 or 3 1/2. 2) Where did you get the COIN MANAGER? BBS? What one? 3) A friend? Whats their name and address? ........................................ ........................................ ........................................ ........................................ ........................................ ........................................ 4) Are you satisfied with the way the system works? If NO please indicate what you don't like. ....................................................................... ....................................................................... ....................................................................... ....................................................................... ....................................................................... ....................................................................... ....................................................................... 5) Have you found any BUGS? If YES please indicate what they are? ....................................................................... ....................................................................... ....................................................................... ....................................................................... ....................................................................... ....................................................................... 6) Would you be interested in the CARD MANAGER? A similar program that manages a Baseball Card Collection and interfaces with the Coin Manager. If YES please send me your name and address ........................................ ........................................ ........................................ ........................................ ........................................ ........................................ 7) To register as a user please send $20.00 to the address below. Once you are registered I will mail you any updated versions of the Coin Manager. Michael Stewart 12 Stanwix St. Albany N.Y. 12209 8) To register as a user of InfoTech BBS just call 518-432-5745. The BBS is operational 24 Hrs. at 300 - 9600 baud. Michael Stewart 12 Stanwix St. Albany N.Y. 12209 Btrieve is a trade name of Novell Inc. Turbo-C is a trade name of Borland International Inc. MS-DOS is a trade name of Microsoft Inc.